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Accounts Payable Specialist

Quanta Philippines ROHQ is the regional operating headquarters of Quanta Services, Inc. located in Manila, Philippines. The ROHQ supports Quanta's international expansion by sourcing and developing highly qualified workforce for Quanta companies in the US, Australia and worldwide. We are wholly owned by Quanta Services Inc., a New York Stock Exchange listed company (NYSE: PWR).

We are seeking a dedicated Accounts Payable Specialist to join our team. In this role, you will be a key player in managing our financial workflows, ensuring compliance, and keeping our operations running smoothly. You will join a collaborative group of professionals who value accuracy, teamwork, and proactive problem-solving. This role will provide cross-functional support services within our revenue team.

If you thrive in a fast-paced environment, possess sharp attention to detail, and genuinely enjoy number processing, we have the perfect opportunity for you!

 

KEY RESPONSIBILITIES

Vendor Setup & Compliance

  • Enter new vendors into the accounts payable system and obtain W-9 forms prior to payment. Establish appropriate tax classifications using W-9 information.

Invoice Processing

  • Obtain and reconcile all supporting documentation for invoices and secure necessary authorizations.
  • Enter invoices into the correct accounting periods.
  • Review general ledger accounts for accuracy and reasonableness.
  • Ensure sales tax and use tax are applied and paid correctly.
  • Enter invoices and credits into the accounts payable system.

Reconciliation & Recordkeeping

  • Maintain current and organized AP files.
  • Reconcile vendor statements, credit card statements, and employee reimbursements.
  • Research and resolve discrepancies in a timely manner.

Collaboration & Communication

  • Work cooperatively and proactively with vendors and internal partners to manage inquiries and resolve discrepancies.
  • Communicate effectively in a team environment or work independently to achieve AP team goals. Other duties and tasks, as assigned

 

QUALIFICATIONS & SKILLS

  • Bachelor's Degree in Accounting or related discipline.
  • Strong understanding of basic accounting principles, with preference given to candidates experienced in job cost-based accounting, company credit cards, and employee reimbursements.
  • Skilled in AP software data entry and advanced Excel (formulas, formatting, and data management); experience with Oracle/JDE, Concur, or PNC is a major plus.
  • Fast and accurate 10-key and alphanumeric data entry, alongside excellent organization, research, and statement reconciliation abilities.