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Contracts Administrator

Quanta Philippines ROHQ is the regional operating headquarters of Quanta Services, Inc. located in Manila, Philippines. The ROHQ supports Quanta’s international expansion by sourcing and developing highly qualified workforce for Quanta companies in the US, Australia and worldwide. We are wholly owned by Quanta Services Inc., a New York Stock Exchange listed company (NYSE:PWR).

The Contract Administrator is responsible for ensuring that contractual matters are properly and efficiently documented and implemented according to Company standards. While the Contract Administrator is expected to work largely autonomously, this role will be supported by the Senior Contracts Advisor and the Commercial Manager, and work closely on a day-to-day basis with the Project Managers.

If you thrive in a fast-paced environment, possess sharp attention to detail, and genuinely enjoy number processing, we have the perfect opportunity for you!

KEY RESPONSIBILITIES

Contract Management

  • Systematically follow contract management and administration guidelines.
  • Assist the L&CS Team with the preparation of project commercial resources including Commercial Handbook and flow charts for contractual processes.
  • Prepare project specific templates for downstream contractual notices.
  • Develop and maintain project commercial registers using approved templates.
  • Provide regular updates on status of contractual notices and claims to the project management team and highlight required actions.
  • Ensure contract documentation is updated within Project files in an organised and timely fashion.
  • Assist the L&CS Team with the preparation, progress and maintenance of Client correspondence, notices and other claims.
  • Prepare, progress and maintain Subcontract correspondence, notices and other claims.
  • Provide guidance to Project Managers on key contractual downstream obligations.
  • Ensure compliance with Subcontract timeframes and mechanisms in relation to notices and claims received from suppliers or subcontractors, provision of insurance certificates and security by suppliers and Subcontractors, and assist Project Managers with responses and follow up where required.
  • Identify and seek legal input where a contractual or commercial matter is complex or high risk.
  • Assist Project Managers by ensuring responses to payment claims are in accordance with downstream subcontracts and Security of Payment legislation.
  • Assist the Project Managers in managing suppliers and subcontractors to ensure goods, services and projects are delivered in line with agreed terms and conditions (on-time, on-cost, quality etc.).

Procurement

  • Apply legal, policy and organisational guidelines and procedures in relation to procurement.
  • Guide the Project Managers with selection of appropriate Subcontract templates (including incorporation of Head Contract flowdowns), / PO Terms and Conditions for RFx activities.
  • Assist the Project Managers with review of draft subcontracts prior to execution.
  • Assist Project Managers with negotiation of Subcontracts / PO Terms and conditions including:
  • Lead the Subcontract execution process including internal approval processes and Delegated Authority review.
  • Develop well written, well-structured procurement documentation.
  • Review new vendor credit applications in accordance with company guidelines and procedures in consultation with Senior Contracts Advisor and/or Commercial Manager.
  • Escalate procurement issues where required.

Teamwork

  • Develop a team culture where individual members are valued and recognised for their diverse skill sets.
  • Keep team members informed of relevant issues impacting on them or their work.
  • Suggest and promote creative ideas and approaches to improve individual and team performance.
  • Encourage and support others to take on new challenges and opportunities

Customer / Stakeholder Relationships

  • Build collaborative working relationships with internal and external stakeholders.
  • Proactively anticipate customer needs where possible.
  • Manage work with a continual focus on the impact of decisions and actions on customers/stakeholders.
  • Measure customer/stakeholder satisfaction to continually improve

Health, Safety and Environment

  • Actively create and maintain a safe and healthy work environment by working safely, adhering to instructions and using equipment in accordance with safe operating procedures.
  • Initiate and participate in worksite inspections, accident reporting and investigations, developing safe work procedures and providing appropriate information, instruction, training and supervision.
  • Address any unsafe working practices or hazardous working conditions.

Professional Behaviour and Development

  • Actively develop capabilities and technical expertise.
  • Support the development and growth of others.
  • Model professional conduct according to the Company’s values and Code of Conduct

REQUIRED EXPERIENCE

Technical

  • Bachelor’s Degree in Construction Management, Law, Engineering and/or Project Management
  • Experience working in a similar role gained in the construction, or other similar project management industry (as a guide 2+ years).
  • Strong analytical, conceptual and problem-solving skills with demonstrated initiative and flexibility.
  • Administrative skills with a precise and meticulous approach to the function.
  • Advanced skill level in Microsoft Office Suite.
  • Good level of IT skills.

Professional

  • A logical and practical approach to work
  • High levels of attention to detail
  • Outcome and customer focused
  • Ability to liaise with client engineers, suppliers and subcontractors
  • Excellent written and verbal communication skills

DESIRED

  • Experience working within an Australian utility and with renewable grid connection